Billing, expenses & profit

Bill your clients, log expenses, follow profit in real time and let clients pay their invoices online. Your own TimerOS subscription and plan are managed separately, on the website dashboard at timeros.ai/dashboard.

The desktop and web apps have three finance pages (Billing, Expenses and Profit) and a Clients page. Billing and Clients are on every plan, including Freelancer. Expenses and Profit come in a “lite” version on Freelancer and Startup and in full on Enterprise.

Invoices and online payment

On the Billing page of the desktop or web app you create invoices, send them to clients and track whether they’re paid. Clients view and pay their invoices in the client portal. If you have Stripe enabled, they pay by card on Stripe’s checkout page. Otherwise they see your bank details and record the payment themselves (method, reference, notes). Clients can download a PDF of each invoice from the portal. To pay or record a payment in the portal, a contact needs edit access to invoices. View-only contacts can read and download invoices but not pay them.

Expenses

• Freelancer and Startup get a “lite” expense list with categories.
• Enterprise (early access) adds vendor bills (accounts payable) and an asset register with depreciation, both included in the full P&L.

Profit and per-project margin

The Profit page shows revenue (from paid invoices), expenses and net profit. It updates live in the desktop and web apps. On Enterprise, the full P&L also includes payroll costs and vendor bills. Client pricing tiers, which let you bill clients at different rates, are an Enterprise feature.

Per-incident / per-change support pricing (Freelancer and Startup)

On Freelancer and Startup you can charge clients for each support request. When a client reports an incident or requests a change, the portal’s Incidents and Changes pages show a banner with your prices, and the form carries a cost note. An incident has a flat price; a change request has a flat or hourly price. Prices are shown in the client’s currency, and a price of zero appears as “included at no charge”. Support prices don’t appear on the Service Plan page, which is Enterprise-only.

Subscription & plan management (website dashboard)

Manage your own TimerOS subscription on the website dashboard, not the desktop or web app.

1. 1See your current plan, billing cycle, seats used and purchased, and next renewal on /dashboard/subscription.
2. 2Change plan, switch between monthly and annual billing (annual saves up to 20%), or change the number of seats. Upgrades are charged pro rata right away; downgrades take effect at the next renewal.
3. 3Manage payment methods, billing details and invoice history on /dashboard/billing. You can pay any unpaid invoice through its Stripe payment link.